The information must be stored safely, and easily accessed by authorized personnel when needed. How to store this data? How to retrieve it? When to destroy it? All of these questions will be covered by this course. It will also explain the system of the ISO 15489.
This part of ISO 15489 describes concepts and principles relating to the records, metadata for records and records systems; policies, assigned responsibilities, monitoring, and training supporting the effective management of records; recurrent analysis of business context and the identification of records requirements; records controls; and processes for creating, capturing and managing records
Course Objectives of Documents and Record Control
Understanding the ISO 15489 standards
Implementing the process of document and records management
Retrieving documents when needed
Understanding the documents and records lifecycle
Authorizing certain personnel to access the documents
Day 1
Understanding the ISO 15489 standards
Key records management terminology
ISO 15489: Information and Documentation — Records Management
Project and program planning
Document Management Systems (DMS) vs. Record Management Systems (RMS)
Information governance
Records life cycle
Day 2
classification and Managing physical records
Records classification
Managing physical records
Automated processes
Turning paper documents into electronic documents
IT infrastructure details
Day 3
Implementing the process of document
Implementation planning
Labeling and classification
Bar code
Filing segment
Cost Reduction
Validation
Indexing
Storage
Day 4
Understanding the documents
Documents’ retention policy
Document’s retention schedule
Documents’ destruction
Security control
Version control
Metadata capture
Day 5
Authorizing certain to access the documents
Information audit: monitoring compliance
Searching for files
Accession log
Distribution and sharing
Workflow
Collaboration
Reproduction of documents
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