Advanced Tendering Procedures & Bid Evaluation

Created by LEC Team
Last updated Mon, 27-Mar-2023
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Then a methodology will be introduced to help assign the best-fit market approach to a particular category or its sub-category. All of these will lead to best-fit tendering procedures and bid evaluation.

 

Course Objectives of Advanced Tendering Procedures & Bid Evaluation

  • Understand & classify 3rd party goods and services based on supply risk and value of spend

  • Determine the procurement strategy choices available for a given opportunity

  • Plan and manage a competitive tender process from A to Z

  • Create an appropriate evaluation methodology to judge bids and tenders

  • Evaluate vendor proposals from a technical and commercial perspective

  • Prepare for and conduct professional negotiation with suppliers



Day 1
Formulating the Contracting Strategy

  • Classifying 3rd Party Spend into Categories

  • Market Approaches

  • Crafting the Contracting Strategy

  • Identifying and Mitigating Contracting Strategy Risks

  • Choosing the Best Contract Type:

    • Lump-Sum Fixed Price Contracts

    • Unit Rate Contracts

    • Cost Plus Contracts

    • Day rate Contracts

    • Time and Materials Contracts



Day 2
Best Practices in Tender Procedures

  • The Tendering Process

  • Seeking Expressions of Interest

  • Pre-qualification Methodologies

  • Basic Accounting and Economics

  • Total Cost of Ownership

  • How to Prepare Internal Cost Estimate

  • What is the role of negotiation?



Day 3
Optimizing the Tender Documents

  • Contents of the Tender Package

  • Ensuring a Robust Specification and Scope of Work

  • Defining the Response, You Require from Bidders

  • Essential Clauses in the Draft Terms and Conditions

  • Bid Security, Performance Security in Public Tenders

  • Anticipating and Reducing the Risk of Scope Change



Day 4
Managing the Technical and Commercial Evaluation

  • The Purpose of Bid Evaluation

  • Lowest Price or Best Value for Money

  • Stages of the Evaluation

  • Clarifying Bids to Assist the Evaluation

  • Choosing Evaluation and Award Criteria

  • Bid Evaluation Approaches



Day 5
Managing the Contract Award and Initialization Stage
  • Communicating the Results – Internally and Externally

  • Working with Tender Bonds and Performance Guarantees

  • Dealing with Disputed Contract Awards

  • Operating under Pre-contract Letters of Intent

  • Managing Pre-contract Scope Changes

  • Initiating Contract


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