Advanced Tendering Procedures & Bid Evaluation

Then a methodology will be introduced to help assign the best-fit market approach to a particular category or its sub-category. All of these will lead to best-fit tendering procedures and bid evaluation.

 

Course Objectives of Advanced Tendering Procedures & Bid Evaluation

• Understand & classify 3rd party goods and services based on supply risk and value of spend

• Determine the procurement strategy choices available for a given opportunity

• Plan and manage a competitive tender process from A to Z

• Create an appropriate evaluation methodology to judge bids and tenders

• Evaluate vendor proposals from a technical and commercial perspective

• Prepare for and conduct professional negotiation with suppliers

Day 1
Formulating the Contracting Strategy

• Classifying 3rd Party Spend into Categories

• Market Approaches

• Crafting the Contracting Strategy

• Identifying and Mitigating Contracting Strategy Risks

• Choosing the Best Contract Type:

• Lump-Sum Fixed Price Contracts

• Unit Rate Contracts

• Cost Plus Contracts

• Day rate Contracts

• Time and Materials Contracts

Day 2
Best Practices in Tender Procedures

• The Tendering Process

• Seeking Expressions of Interest

• Pre-qualification Methodologies

• Basic Accounting and Economics

• Total Cost of Ownership

• How to Prepare Internal Cost Estimate

• What is the role of negotiation?

Day 3
Optimizing the Tender Documents

• Contents of the Tender Package

• Ensuring a Robust Specification and Scope of Work

• Defining the Response, You Require from Bidders

• Essential Clauses in the Draft Terms and Conditions

• Bid Security, Performance Security in Public Tenders

• Anticipating and Reducing the Risk of Scope Change

Day 4
Managing the Technical and Commercial Evaluation

• The Purpose of Bid Evaluation

• Lowest Price or Best Value for Money

• Stages of the Evaluation

• Clarifying Bids to Assist the Evaluation

• Choosing Evaluation and Award Criteria

• Bid Evaluation Approaches

Day 5
Managing the Contract Award and Initialization Stage

• Communicating the Results – Internally and Externally

• Working with Tender Bonds and Performance Guarantees

• Dealing with Disputed Contract Awards

• Operating under Pre-contract Letters of Intent

• Managing Pre-contract Scope Changes

• Initiating Contract